North Hills Athletic Association

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NHAA Manager & Assistant Manager 

Screening/Background Check Policy Statement and Process

I. Statement

Criminal background screening on Coaches will be conducted by a screening committee, a subset of the North Hill Athletic Association NHAA Board, in an effort to protect the children who participate in organized baseball and related activities associated with NHAA.


II. Definitions

NHAA recognizes a Coach is any person who leads and instructs players at practices and/or games - or portions of practices and/or games - for Baseball and/or any Softball in-house or travel team.


III. Procedure

All candidates for the above mentioned positions must sign a Release Form for Criminal History which gives NHAA the right to check criminal history and verify social security numbers.  This will be executed directly, via, and the secure URL at which coaches can execute their NHAA check is:


No other personal information will be checked or researched.


An NHAA screening committee will review background check information to determine coaching eligibility.  Only members of the screening committee will review data obtained, which will then be processed discreetly.  All information is strictly confidential and will not be made public under any circumstances.


Reasons for being declined the opportunity to coach are noted below as part of this policy.  In some instances, factors of time may be taken into account when considering coaching eligibility (i.e. length of time since disposition of certain offenses).


The decision of this screening committee may be appealed, for the purpose of clarifying facts or explaining extenuating circumstances, to the screening committee.


All criminal history record information will be promptly destroyed at the end of the current NHAA baseball/softball season.


All coaches are required to notify the committee immediately following an arrest of conviction of any of hte listed offenses.  Any coach, who while coaching for NHAA is arrested for committing any offense as listed, will immediately forfeit his/her coaching eligibility until disposition by the courts.  A conviction of an offense as listed will result in termination of coaching eligibility as stated in the policy.


The following list of offenses prohibiting an applicant from participation as a Coach under NHAA - offenses including but not limited to the following:

  • Arson
  • Assault (including aggravated and sexual)
  • Aggravated Kidnapping
  • Aggravated Robbery
  • Crimes against Children (including abandonment, abuse, endangerment, pornography, possession or promotion of pornography, enticement, solicitation, sale of purchase of, injury to, or indecency)
  • Criminally Negligent Homicide
  • Deadly Conduct
  • Delivery of Marijuana
  • Manufacture of or Delivery of controlled substances or dangerous drug
  • Any violation of a law intended to control the possession or distribution of any controlled substance or illegal drug
  • Indecent Exposure
  • Injury to Elderly or Disabled
  • Intoxication Manslaughter
  • Kidnapping
  • Manslaughter (voluntary of involuntary)
  • Murder
  • Prohibited Sexual Conduct
  • Prostitution (including promotion of, aggravated promotion of)
  • Public Lewdness
  • Rape
  • Sexual Abuse
  • Marijuana Possession*
  • DWI/DUI*
  • Theft**

* If a first offense and not currently under probation --- eligible.

Two or more violations have occurred or currently on probation --- ineligible.

** Eligibility dependent upon the severity and length of time since offense occured.

SSL 03/2010
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